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NIGP 920-21: Data Entry, Digitization, Microfilming, and Document Scanning Services — State & Local Bids & NAICS Crosswalk (280+ Bids Open)

Search 280+ Bids open state, county & municipal RFPs for NIGP 920-21 (Class 920 — Data Processing, Computer, Programming, and Software Services: Data Entry,...

NIGP 920-21 (Class 920): Data Entry, Digitization, Microfilming, and Document Scanning Services — Active State & Local SLED Solicitations

State & local (SLED) procurement guide, state portal spend, cooperative vehicles, and NAICS/PSC crosswalk for NIGP 920-21 (Data Entry, Digitization, Microfilming, and Document Scanning Services).

NIGP Code 920-21 — Data Entry, Digitization, Microfilming, and Document Scanning Services — is a standardized State, Local, and Education (SLED) procurement classification within Class 920 — Data Processing, Computer, Programming, and Software Services of the National Institute of Governmental Purchasing (NIGP) Commodity/Services Code taxonomy. Across all 50 states, over 33 state central purchasing offices and thousands of county governments, municipal utilities, public university systems, transit authorities, and K-12 school districts obligate approximately $1.2 Billion annually under NIGP 920-21, generating 280+ Bids active Invitations for Bid (IFBs), Requests for Proposals (RFPs), and informal quote requests each year. The NIGP taxonomy uses a hierarchical structure where the 3-digit Class (920) identifies the broad commodity or service family (Data Processing, Computer, Programming, and Software Services) and the 5-digit Class-Item code (920-21) pinpoints the specific service (digitization) deliverable. When state and municipal buyers post solicitations on portals such as Texas ESBD & County Portals, Florida MFMP, New Jersey NJSTART, and Ohio OhioBuys, automated bid invitations are dispatched exclusively to vendors who have added NIGP Class 920 and Item 920-21 to their supplier registration profiles. Typical scopes of work under NIGP 920-21 include County Clerk Land Records, Deed Books, Vital Statistics & Court File Digitization; High-Speed Large-Format Engineering Blueprint, Plat & Permitting Archive Scanning; and Optical Character Recognition (OCR), AI Metadata Indexing & CJIS Redaction. In addition to standalone municipal RFPs and sealed low-bid IFBs, a substantial share of NIGP 920-21 purchasing flows through cooperative purchasing agreements and statewide term contracts—including TX DIR / Sourcewell / State Term Schedules. Holding or partnering on a cooperative master contract allows public sector buyers to issue direct purchase orders without repeating a lengthy formal solicitation cycle. Furthermore, most state and municipal procurements under NIGP 920-21 enforce Historically Underutilized Business (HUB), Minority/Women-Owned Business Enterprise (MBE/WBE), Disadvantaged Business Enterprise (DBE), or Service-Disabled Veteran-Owned Business participation goals. For contractors operating across both SLED and federal markets, NIGP 920-21 cross-walks directly to Federal Product and Service Code (PSC) R612 (Support - Administrative: Information Retrieval (Records & Archiving)) and Primary NAICS 518210 (Computing Infrastructure Providers, Data Processing, Web Hosting). InTandem's government contracting platform unifies state and local NIGP 920-21 solicitations with federal PSC R612 and NAICS 518210 bids, giving your capture team complete visibility across every jurisdiction.

What State, County & Municipal Buyers Procure Under NIGP 920-21

  • County Clerk Land Records, Deed Books, Vital Statistics & Court File Digitization
  • High-Speed Large-Format Engineering Blueprint, Plat & Permitting Archive Scanning
  • Optical Character Recognition (OCR), AI Metadata Indexing & CJIS Redaction
  • Electronic Content Management (Laserfiche, OnBase, SharePoint) Document Migration
  • CJIS Security Policy, StateRAMP / TX-RAMP & HIPAA Data Privacy Compliance
  • WCAG 2.1 AA Digital Accessibility, Single Sign-On (SSO) & GIS/ERP API Integration
  • Cooperative Contract Pricing Schedule Administration & Quarterly Usage Reporting
  • SLA Uptime Guarantees, Disaster Recovery Failover Testing & Administrator Training

Top State Procurement Portals Buying NIGP 920-21

Common SLED Cooperative Purchasing Vehicles

  • TX DIR / Sourcewell / State Term Schedules (National & Statewide Cooperative Purchasing Agreements): Pre-competed master agreements allowing cities, counties, K-12 school districts, and state agencies to issue direct purchase orders under NIGP 920-21 without running a 90-day formal RFP.
  • Formal Municipal & State IFBs / RFPs (NIGP 920-21) (Sealed Competitive Bidding & Best-Value Proposals): Solicitations published on state portals (Texas ESBD & County Portals, Florida MFMP) where vendors registered under NIGP Class 920 and Item 920-21 receive automated bid notifications.
  • Multi-Year Annual Term & On-Call IDIQ Contracts (City, County, ISD & Transit Authority Blanket Orders): 1-to-5 year Indefinite Quantity or Job Order Contracts (JOC) establishing fixed unit pricing or hourly rates for recurring data entry, digitization, microfilming, and document scanning services requirements.

NIGP 920-21 Frequently Asked Questions

What is NIGP Code 920-21?

NIGP 920-21 (Data Entry, Digitization, Microfilming, and Document Scanning Services) is a 5-digit Class-Item commodity/service code under Class 920 — Data Processing, Computer, Programming, and Software Services. State agencies, cities, counties, school districts, and public universities use NIGP 920-21 to classify procurements and notify registered vendors for County Clerk Land Records, Deed Books, Vital Statistics & Court File Digitization and High-Speed Large-Format Engineering Blueprint, Plat & Permitting Archive Scanning.

How much do state and local governments spend under NIGP 920-21?

State, municipal, county, and educational (SLED) agencies obligate an estimated $1.2 Billion annually under NIGP 920-21, with approximately 280+ Bids active solicitations posted across state portals such as Texas ESBD & County Portals and Florida MFMP.

What are the Federal NAICS and PSC equivalents for NIGP 920-21?

NIGP 920-21 maps directly to Federal Primary NAICS 518210 (Computing Infrastructure Providers, Data Processing, Web Hosting) and Federal Product and Service Code (PSC) R612 (Support - Administrative: Information Retrieval (Records & Archiving)).

Which cooperative purchasing contracts cover NIGP 920-21?

Public agencies frequently procure Data Entry, Digitization, Microfilming, and Document Scanning Services under NIGP 920-21 through cooperative and statewide vehicles including TX DIR / Sourcewell / State Term Schedules, as well as municipal annual term contracts.

Should I register for NIGP 920-21 or the full NIGP Class 920?

You should register for both NIGP 920-21 (Data Entry, Digitization, Microfilming, and Document Scanning Services) and the parent 3-digit NIGP Class 920 (Data Processing, Computer, Programming, and Software Services), including 920-00 and related codes like 920-64, so you never miss a solicitation when a local buyer codes a bid broadly.

Related NIGP Commodity/Services Codes

Browse All 136 NIGP Commodity Codes | NAICS 518210 Guide | PSC R612 Guide | 50-State Procurement Portals